Payment request

We explain how a City contractor can request payment for goods and services.

What to know

The City of Minneapolis scans vendor invoices into a document imaging system before paying them. We do this to:

  • Make invoices easy for City staff to review and approve
  • Speed up the payment process for vendors

How to submit an invoice

Vendors can submit invoices to Accounts Payable by U.S. Mail or by email. Emailed invoices are paid faster.

See our mailing address and email address

Notes for emailed invoices:

  • Your invoice attachment must be in PDF format.
  • Accounts Payable does not review information provided in the body of your email.
  • If you have additional documents related to the invoice, such as timesheets, include them in the PDF document as subsequent pages.
  • You can send more than one invoice per email. Each PDF document may contain only one invoice.

Information to include on all invoices

Items to includeSections
  • Invoice number
  • Invoice date
  • Detailed description of the purchase
  • Amount owed
  • Department name
  • Employee name
  • Contract number  
  • Purchase order section: the purchase order number, if known
    (City of Minneapolis purchase order numbers are six digits and appear after MPLMN0000)
  • Bill to section: City of Minneapolis Accounts Payable
  • Ship to section: The Accounts Payable full address

 

Note that if an invoice is missing any of the above information, Accounts Payable might need to:

  • Delay payment 
  • Reject an invoice and request proper information

Related documents

This page links to PDF files. Use this link to download Adobe Reader if needed.

Contact us

Procurement division

Finance & Property Services Department

Email Procurement

 

Phone

612-673-2500

Address

505 Fourth Ave S, Room 310
Minneapolis, MN  55415

Office hours

8 a.m. – 4:30 p.m.
Monday – Friday