Records Management
350 South 5th Street, Room 300M
Minneapolis, MN 55415

Responsible Authority
Casey Carl, City Clerk

Data Practices Compliance Official
Kristen Olson

350 South 5th Street, Room 304
Minneapolis, MN 55415

Email Responsible Authority

Records & Information Management

The primary purpose of the division is to provide uniform and consistent guidance for the management of all City records including existing paper and electronic records. This is accomplished through the development and maintenance of retention schedules that identify classifications of records and retention time periods based on legal, fiscal, administrative, operational and research requirements. The division is also responsible for the City's compliance with State law that relates to public access and privacy protection of paper and electronic records.

The division maintains the City Records Center, retrieves and re-files records upon department request and conducts destruction of records when retention time periods have expired. The division also maintains the historical collection of records in the City Archives.

See the City Records Management Policy.

City Records Center

Inactive records from City departments are stored in archive boxes in five floors of the City Hall Clock Tower. Approximately 14,000 boxes can be stored here. While many of these documents are public records, they can only be obtained via a request from the department that originally sent them to the Record Center for storage.

City Archives

Historic City documents are kept in the Archives, located above the Records Management Office. The following types of materials can be found here:


Records Management does not maintain birth, marriage, and death records, for those contact Hennepin County.

For police records, contact the Police Records Information Unit at (612) 673-2961.

For other records questions, e-mail: [email protected].

Last updated Jun 1, 2018



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